Administrative Procedure Memoranda

To revise or update a Mayor APM, refer to the Revising APM Standard Operating Procedure PDF .
 

The following is a list of Administrative Procedure Memoranda that are in effect as of August 8, 2023. This listing will be revised periodically.

Finance & Accounting
1-1 Completion and Execution of City Contracts 03/28/2019
1-2 Policy Statement on Association Dues and Licenses 09/01/1987
1-3 Fiscal Notes on Ordinances and Resolutions 04/13/2005
1-4 Purchasing Policies and Procedures 11/04/2009
1-5 Policy Regarding Travel at City Expense 12/26/2019
1‑6 Authorized Expenditures for City Agencies 08/02/2021
1‑7 Investment Policy 11/25/2019
1-8 Policy Regarding Procedures and Guidelines for Capital Project Closure 02/02/2021
1-9 Administration of Grants to the City 07/29/2022
Personnel
2-1 Relocation Expenses 10/21/2008
2-2 Travel Expenses of Job Applicants Invited to Madison for Interviews 08/08/2023
2-3 Attendance at Funerals of Deceased City Employees 08/08/2023
2-4 Procedures Involving the Review of Requests for Additional Positions and/or Classifications 08/13/2010
2-5 Vacation Carryover Policy 01/28/2010
2-6 Merit Awards Program - Rescinded 11/07/2008 07/21/1970
2-7 Temporary Transitional Assignments 08/08/2023
2-8 Affirmative Action - Certification Requests 01/29/1997
2-9 Tuition Assistance Program - Rescinded 01/02/2012 09/27/2007
2‑10 Policies and Procedures for Internal and External Training 08/08/2023
2-11 Out-of-Class Pay 05/04/2000
2-12 Employee Assistance Program 05/24/2019
2-13 Policy Regarding City Vehicle Driver Policy 08/08/2023
2-14 Procedures for Designation of "Family Partner" 07/11/2008
2-15 Critical Incident Stress Management (CISM) 05/24/2019
2-16 Grievance Procedure for Non-Represented Employees 04/17/1989
2-17 AIDS in the Workplace 06/02/1989
2-18 Inclement Weather 02/08/2001
2-19 Salvaging of Waste Materials 12/15/1992
2‑20 Forfeiture of Rights to City Employment 02/20/2015
2-21 Family and Medical Leaves of Absence 08/08/2023
2-22 Workplace Accommodations 08/08/2023
2-23 Drug Free Workplace and Testing Policy 01/09/2020
2-24 Trainee Appointments 11/07/1995
2-25 Workplace Violence Prevention and Response Policy 12/19/2014
2-26 Sick Leave Value Distribution at Retirement 12/18/2009
2-27 The Impact of Absences on Benefit Continuation/Proration 11/12/1999
2-28 Lunch and Break Periods 11/07/2008
2-29 Filling Permanent Vacancies in the City of Madison - Rescinded 03/01/2013 04/27/2001
2‑30 Donation of Earned Vacation Time 12/02/2019
2-31 Leave of Absence Without Pay 10/12/2016
2-32 Employer Health Insurance Contributions 10/04/2004
2-33 Standard Expectations and Rules of Conduct 11/03/2022
2-34 Teleworking Policy 04/20/2021
2-35 Alternative and Flexible Work Schedules 06/09/2021
2-36 Employees Providing Testimony on City Time 04/11/2005
2-37 Change in Address or Telephone Number 10/12/2005
2-38 Hours Worked and Time Recording for CG 21 Employees - Rescinded 06/21/2011 05/25/2006
2-39 Military Leave Policy 08/01/2006
2‑40 Fitness for Duty Examinations 01/12/2010
2-41 Nepotism 12/18/2009
2-42 Pay Practice Policy - Exempt Employees 04/05/2010
2-43 "Take Our Daughters and Sons to Work Day" 04/09/2010
2-44 Volunteers/Unpaid Interns 10/01/2010
2‑45 Disability Leave/Layoff 08/08/2023
2‑46 Prohibition of Weapons 10/19/2011
2‑47 Form I-9 Verification 01/02/2012
2‑48 Underpayments and Overpayments of Wages to City Employees 03/12/2014
2‑49 Paid Parental Leave 11/27/2018
2‑50 Lactation Policy for Breastfeeding Employees and Visitors 03/19/2019
2-51

Community Prevalent Disease Policy

 04/15/2020
2-52

Inclusive Workplace - Transgender, Gender Non-Conforming, and Non-Binary Employees

 07/28/2022
2-53 COVID-19 Vaccination/Testing Policy 09/29/2021
2-54 Civilian Criminal Background Checks at the City of Madison 02/08/2022
Administration
3-1 Common Council, Boards, Commissions and Offices Meeting Dates: Submission, Preparation and Coordination of Ordinances, Resolutions and Reports to the Common Council 02/05/2018
3-2 Meeting Notices 10/13/2014
3-3 Retaining Architects, Professional Engineers, Designers, and Land Surveyors for Consultant Services 12/07/1996
3-4 Guidelines for Ordinance Distribution (Revised) 04/15/1976
3-5 Prohibited Harassment and/or Discrimination Policy 11/30/2020
3-5(A) Prohibited Employment Discrimination and/or Retaliation - Rescinded 09/26/2005 (combined with APM 3-5) 09/26/2005
3-5(B) Management Procedures for Handling Discrimination, Including Harassment, and/or Retaliation - Rescinded 09/26/2005 (combined with APM 3-5) 09/26/2005
3-6 Records Management Program 01/04/2013
3-7 Less than Full Time Employment 09/29/2000
3-8 Blood Donations by City Employees 06/11/1987
3-9 Appropriate Use of Computer Network Resources 11/23/2021
3-10 Payment for Attendance at Social Events for City Employees 03/03/1999
3-11 Funding of Handheld Computers (Personal Digital Assistants or Pocket PCs) - Rescinded 08/09/2016 02/02/2001
3-12 Telephones 11/23/2021
3‑13 Web Linking Policy 11/23/2021
3‑14 Review of the Impact on Water Resources by Proposed Public Works Projects Prior to Approval by the Board of Public Works and the Common Council 01/07/2004
3‑15 Tax Deferral of Accumulated Pay Upon Retirement or Termination - Rescinded 03/11/2014 03/10/2004
3‑16 Social Media and Department Websites Policy 06/22/2012
3‑17 Acquisition and Use of Surveillance Technology 05/10/2021
3‑18 Use of City of Madison Logo 11/23/2021
3‑19 City Department Manager and Staff Requirements for Protection of Receiving Waters 02/25/2016
3‑20 Software Acquisition Policy 08/08/2016
3-21 Data Governance 08/02/2023
Supplies, Services, & Equipment
4-1 Policy on Relocation of Fire Department Companies 10/23/1973
4-2 Procedure for Selection of an Alternate Contractor on Public Works Projects When Successful Bidder Fails to Execute a Contract, etc. Date Unknown
4-3 Fixed Asset Inventory Procedures - Rescinded 04/13/2005 06/14/2001
4-4 Video and Media Production Services 11/23/2021
4-5 Policy for the Purchase of Printers, Faxes, Copiers, Paper, and Toner 11/23/2021
4-6 Policy for a Sustainable Green Cleaning Program - Standard Operating Procedures 11/09/2007
4-7 Policy for the Procurement and Disposal of Electronic Products 11/23/2021
4‑8 Policy for Annual Acquisition of Phone Books - Rescinded 05/08/2018 04/13/2009
4‑9 Policy For the Acquisition of Energy Efficient and Safe Vehicles 07/13/2009
4‑10 Motor Management Plan 11/18/2010
4‑11 Policy for the Procurement of Healthy Food Vending Machine Services and Creation of City of Madison Healthy Vending Standards 01/08/2019
Transportation & Traffic
5‑1 Driver's License Requirements 07/21/2022
5‑2 Vehicle Accident Reporting and Investigation 06/01/2009
5‑3 Honorary Street Naming 10/13/2014
Building, Grounds, & Land
6‑1 All Hazard Evacuation and In-Place Shelter Procedures for City Facilities and Worksites 02/06/1997
6‑2 Public Notification Regarding the Trimming, Pruning or Removal of Trees Within the Public Right of Way or on Public Lands 02/20/2020
6‑3 National Corporate Headquarters Addresses 11/16/2006
6‑4 Policy to Include Energy Efficiency in Capital Projects 08/17/2010
6‑5 City-Owned Meeting Facilities 04/25/2012

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